Wedding Budget Breakdown

 

The first step in creating your wedding budget is to determine what is the most important wedding aspects to you. For the foodies, it makes sense to add more to the catering budget and maybe cut transportation costs. If you are planning a simple mountain ceremony you may want to pad the photography budget then drop the desert table and stick with a simple cake. You want a jaw dropping venue? Try simplifying the bar menu to adjust the budget.

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These simple percentages will help guide you, but don’t feel confined by them. This is your big day you and your wedding planner can work together to make it the best day.

Venue, Catering, Cake, and Rentals: 43-50%

Venue

  • Room Rental Fee
  • Ceremony Fee (if ceremony is being held at reception venue)
  • Additional Rentals (such as tables, chairs, china, etc)
  • Dance Floor Rental (if not already installed/included)
  • Parking Fees
  • Liability Insurance
  • Tax and Service Fees

Catering

  • Tasting Appointment (if not complimentary with your catering package)
  • Rehearsal Dinner
  • Passed Hors D’oeuvres
  • Plated, Buffet, or Family-Style Meal
  • Food Stations
  • Service Staff
  • Catering Equipment (such as plates, silverware, glassware, serving platters, etc.)
  • Vendor Meals
  • Tax and Gratuity (sometimes called the “service charge”)
  • Setup and/or Cleanup Fees
  • Bar/Beverage Service

Bar

  • Cocktail Hour Drinks
  • Reception Drinks
  • Champagne Toast
  • Open Bar / Hosted Beer & Wine / Specialty Cocktails
  • Bartender Service

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  • Mixers
  • Coffee / Tea
  • Non-alcoholic Beverages
  • Glassware (if not included in your catering package)
  • Bar Signage
  • Corkage Fees (if you opt to BYO)
  • Liquor License (if not provided by venue or caterer)
  • Bartender Gratuity

Cake

  • Cake
  • Cake Topper
  • Cake Stand
  • Cake-Cutting Fee
  • Delivery Fee
  • Additional Desserts (if you’re doing a dessert table/station)
  • Preservation Kit for one-year anniversary

Photography and Videography: 10-12%

Photo

  • Engagement Session
  • Rehearsal Dinner Coverage
  • Wedding Day Coverage
  • Albums or Prints

Video

  • Raw Footage
  • Highlight Reel
  • Feature Film

Wedding Attire: 7%pexels-photo-193043.jpeg

  • Wedding Dress
  • Wedding Dress Alterations
  • Specialty Undergarments
  • Veil, Wedding Shoes, and Bridal Jewelry / Accessories
  • Groom’s Tux + Shoes

Hair, and Beauty: 2%

  • Tips (normally around 20% for any pre-wedding beauty treatments)
  • Spray Tan
  • Lash Extensions
  • Hair Trial Appointment
  • Day-of Wedding Hairstyle
  • Makeup Trial Appointment
  • Day-of Wedding Makeup

Flowers, Lighting, and Décor: 10%

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  • Bouquets (for bride and bridesmaids, and perhaps a toss bouquet)
  • Boutonnières (for groom, groomsmen, fathers and/or grandfathers)
  • Corsages for Mothers / Grandmothers
  • Flowers and Accessories for the Flower Girl / Ring Bearer
  • Ceremony Arch / Chuppah
  • Ceremony Arrangements
  • Reception Centerpieces (for guest tables, guest book table, food stations, etc.)
  • Wedding Cake Flowers (if additional cake décor is needed)
  • Wedding Chalkboards / Signage
  • Specialty Décor Rentals (e.g. tenting, lanterns, candelabras, etc.)
  • Delivery Fees

Music: 7%

  • Ceremony Musicians
  • Cocktail Hour Music
  • Reception DJ or Live Band
  • Microphone (for wedding ceremony and reception toasts)
  • Sound-system or extra speakers
  • Dance Floor Lighting

Wedding Planner: 5-10%

  • Day-Of/ Month-Of Coordination
  • Full Service Wedding Planning
  • Vendor Referrals
  • Budget Development
  • Timeline Creation
  • Rehearsal Coordination
  • Wedding Day Setup and Breakdown

Invitations and Stationery: 2%

  • Engagement Party Invitations
  • Save The Dates
  • Wedding Invitations (including inserts like RSVP cards or maps)
  • Rehearsal Dinner Invitations
  • Post Wedding Brunch Invitations

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  • Envelopes (note that specialty size envelopes will be more expensive to ship)
  • Postage (for invitations and RSVP envelopes, as well as thank you cards)
  • Return Address Labels
  • Wedding Ceremony Programs
  • Wedding Reception Paper Goods
  • Escort Cards
  • Place Cards
  • Menu Cards
  • Custom Napkins
  • Favor Labels
  • Thank You Cards

Ceremony: 2%

  • Ceremony Site (if separate from reception venue)
  • Church Donation
  • Officiant Fee
  • Marriage License
  • Ceremony Accessories (ring pillow, flower girl basket, unity candle, etc.)

Transportation: 1%

  • Bridal Party Transportation to the Ceremony Venue
  • Bridal Party Transportation to the Reception Venue (if different from Ceremony Site)
  • Gratuity for the Driver(s)
  • Shuttle Service to transport guests to/from their hotels
  • Valet Parking Service

Wedding Rings: 2%

    • Wedding Bands

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    • Wedding Band Resizing Fee
    • Wedding Ring Insurance
    • Any Customization / Engraving

Favors and Gifts: 2%

  • Wedding Favors
  • Wedding Party Gifts
  • Gifts for your Flower Girl(s) or Ring Bearer(s)
  • Spouse Gift
  • Parents Gifts
  • Welcome Baskets for out-of-town guests

For an adjustable budget tool try, https://www.weddingwire.com/wedding/UserMyBudget
For a printable list try this, https://www.botanicalpaperworks.com/blog/read,article/355/free-printables-wedding-budget-planner

What does a Day of Coordinator do and why do you need one?

The job of a day of coordinator starts months before the big day. Your coordinator will meet with you to go over your goals and vision of the perfect wedding. You will work together creating a timeline for the day, adding in the details that are important to you, sometimes leaving out traditions that don’t fit you as a couple. They will gather a list of vendors and set up a relationship with them, coordinating drop off and set up times. Your coordinator will work with your officiant, Dj and photographer to set the timeline of the ceremony and reception. Sometimes working out a list of songs and must have photo op’s.

The big day
Your coordinator will oversee set up of decor and vendors, things like catering, cake, flowers, DJ or band, rentals and any specialty vendors. Some coordinators will be with the bride or groom while they get ready, others will focus on preparing the ceremony and reception details.

You need a coordinator if…
You would like to enjoy your big day while someone else handles the details, if you want your family and friends to enjoy the day and not feel like they have been invited to work for you. Sometimes couples will want their families to feel involved but not want to have to manage them, a coordinator can include your family and friends in the work and the couple can sit back and relax knowing that their Day of Coordinator can handle whatever comes up.

Contingency queen
There will inevitably be something that does not go as planned, your coordinator will handle these things for you. What happens when a groomsman loses his pants somewhere between home and the venue. What happens when someone takes a swipe of frosting off of your perfectly decorated cake? Or when the makeup artist doesn’t show up, the brides hair looks like 1985 and the groom forgets his toiletry kit. Your coordinator will come with an emergency kit and nine times out of ten they will use it and call back up if necessary.

Colorado brides and grooms look no further than Sugar Willow Events, we work all over the state and are here to make your wedding dreams a reality.