Wedding Budget Breakdown

 

The first step in creating your wedding budget is to determine what is the most important wedding aspects to you. For the foodies, it makes sense to add more to the catering budget and maybe cut transportation costs. If you are planning a simple mountain ceremony you may want to pad the photography budget then drop the desert table and stick with a simple cake. You want a jaw dropping venue? Try simplifying the bar menu to adjust the budget.

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These simple percentages will help guide you, but don’t feel confined by them. This is your big day you and your wedding planner can work together to make it the best day.

Venue, Catering, Cake, and Rentals: 43-50%

Venue

  • Room Rental Fee
  • Ceremony Fee (if ceremony is being held at reception venue)
  • Additional Rentals (such as tables, chairs, china, etc)
  • Dance Floor Rental (if not already installed/included)
  • Parking Fees
  • Liability Insurance
  • Tax and Service Fees

Catering

  • Tasting Appointment (if not complimentary with your catering package)
  • Rehearsal Dinner
  • Passed Hors D’oeuvres
  • Plated, Buffet, or Family-Style Meal
  • Food Stations
  • Service Staff
  • Catering Equipment (such as plates, silverware, glassware, serving platters, etc.)
  • Vendor Meals
  • Tax and Gratuity (sometimes called the “service charge”)
  • Setup and/or Cleanup Fees
  • Bar/Beverage Service

Bar

  • Cocktail Hour Drinks
  • Reception Drinks
  • Champagne Toast
  • Open Bar / Hosted Beer & Wine / Specialty Cocktails
  • Bartender Service

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  • Mixers
  • Coffee / Tea
  • Non-alcoholic Beverages
  • Glassware (if not included in your catering package)
  • Bar Signage
  • Corkage Fees (if you opt to BYO)
  • Liquor License (if not provided by venue or caterer)
  • Bartender Gratuity

Cake

  • Cake
  • Cake Topper
  • Cake Stand
  • Cake-Cutting Fee
  • Delivery Fee
  • Additional Desserts (if you’re doing a dessert table/station)
  • Preservation Kit for one-year anniversary

Photography and Videography: 10-12%

Photo

  • Engagement Session
  • Rehearsal Dinner Coverage
  • Wedding Day Coverage
  • Albums or Prints

Video

  • Raw Footage
  • Highlight Reel
  • Feature Film

Wedding Attire: 7%pexels-photo-193043.jpeg

  • Wedding Dress
  • Wedding Dress Alterations
  • Specialty Undergarments
  • Veil, Wedding Shoes, and Bridal Jewelry / Accessories
  • Groom’s Tux + Shoes

Hair, and Beauty: 2%

  • Tips (normally around 20% for any pre-wedding beauty treatments)
  • Spray Tan
  • Lash Extensions
  • Hair Trial Appointment
  • Day-of Wedding Hairstyle
  • Makeup Trial Appointment
  • Day-of Wedding Makeup

Flowers, Lighting, and Décor: 10%

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  • Bouquets (for bride and bridesmaids, and perhaps a toss bouquet)
  • Boutonnières (for groom, groomsmen, fathers and/or grandfathers)
  • Corsages for Mothers / Grandmothers
  • Flowers and Accessories for the Flower Girl / Ring Bearer
  • Ceremony Arch / Chuppah
  • Ceremony Arrangements
  • Reception Centerpieces (for guest tables, guest book table, food stations, etc.)
  • Wedding Cake Flowers (if additional cake décor is needed)
  • Wedding Chalkboards / Signage
  • Specialty Décor Rentals (e.g. tenting, lanterns, candelabras, etc.)
  • Delivery Fees

Music: 7%

  • Ceremony Musicians
  • Cocktail Hour Music
  • Reception DJ or Live Band
  • Microphone (for wedding ceremony and reception toasts)
  • Sound-system or extra speakers
  • Dance Floor Lighting

Wedding Planner: 5-10%

  • Day-Of/ Month-Of Coordination
  • Full Service Wedding Planning
  • Vendor Referrals
  • Budget Development
  • Timeline Creation
  • Rehearsal Coordination
  • Wedding Day Setup and Breakdown

Invitations and Stationery: 2%

  • Engagement Party Invitations
  • Save The Dates
  • Wedding Invitations (including inserts like RSVP cards or maps)
  • Rehearsal Dinner Invitations
  • Post Wedding Brunch Invitations

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  • Envelopes (note that specialty size envelopes will be more expensive to ship)
  • Postage (for invitations and RSVP envelopes, as well as thank you cards)
  • Return Address Labels
  • Wedding Ceremony Programs
  • Wedding Reception Paper Goods
  • Escort Cards
  • Place Cards
  • Menu Cards
  • Custom Napkins
  • Favor Labels
  • Thank You Cards

Ceremony: 2%

  • Ceremony Site (if separate from reception venue)
  • Church Donation
  • Officiant Fee
  • Marriage License
  • Ceremony Accessories (ring pillow, flower girl basket, unity candle, etc.)

Transportation: 1%

  • Bridal Party Transportation to the Ceremony Venue
  • Bridal Party Transportation to the Reception Venue (if different from Ceremony Site)
  • Gratuity for the Driver(s)
  • Shuttle Service to transport guests to/from their hotels
  • Valet Parking Service

Wedding Rings: 2%

    • Wedding Bands

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    • Wedding Band Resizing Fee
    • Wedding Ring Insurance
    • Any Customization / Engraving

Favors and Gifts: 2%

  • Wedding Favors
  • Wedding Party Gifts
  • Gifts for your Flower Girl(s) or Ring Bearer(s)
  • Spouse Gift
  • Parents Gifts
  • Welcome Baskets for out-of-town guests

For an adjustable budget tool try, https://www.weddingwire.com/wedding/UserMyBudget
For a printable list try this, https://www.botanicalpaperworks.com/blog/read,article/355/free-printables-wedding-budget-planner